Built for HVAC businesses doing $1M–$5M
Heat waves and cold snaps don't wait for business hours. The calls pile up, estimates get written at 10 PM, and maintenance contracts quietly lapse. We build the tools that catch all of it.
Built in two weeks. $1,500 to $6,000. No retainers, no long contracts — and a real person who knows your world.
Where the time goes
You didn't get into this business to live on the phone or write quotes at midnight. These are the things we hear about on almost every first call with an owner in HVAC.
If two or three of these sound familiar, there's a tool worth building.
What we'd build for you
Not a chatbot with a monthly fee. Small, reliable tools that do a specific job inside the workflow you already run — so your team is free for the work that grows the business.
Lead capture
When the AC dies at 9 PM, the customer calls the next number if you don't pick up. An AI assistant answers every call and form, books the service window, and flags true emergencies for your on-call tech.
Built on the tools you already run — you own it at launch.
Estimating
Feed it the job notes and it drafts a clean estimate — equipment, labor, your standard line items — ready for you to review and send. No more writing quotes after the kids are asleep.
Live in 1–2 weeks, with 30 days of tuning included.
Recurring revenue
It watches every maintenance agreement and reaches out before it lapses — personalized, on schedule — so seasonal tune-up revenue stops slipping through the cracks.
A real person walks your team through it — no manual to read.
Daily brief
One text before 7 AM: today's calls, which trucks go where, parts that need ordering, and yesterday's revenue. You start the day ahead of it, not chasing it.
Quietly pays for itself, then runs without you watching it.
What this looks like
These are illustrative examples of the kind of change these tools make — not named clients. The dollar and time figures are realistic, plain-English estimates of typical impact.
Roughly a third of after-hours calls during peak season went to voicemail and never called back.
Every call answered and triaged 24/7 — emergencies routed to the on-call tech, the rest booked for morning.
Representative result: ~$11,000/month in jobs recovered that used to go to whoever picked up first.
8–10 hours a week writing quotes after-hours; quotes often went out two days late.
Drafts ready for a 5-minute review each morning; quotes out same day.
Representative result: ~6 hours a week reclaimed and a noticeably higher quote-to-close rate.
Book a free 15-minute call. We'll talk through your specific situation — no deck, no pressure.
How it works
No long discovery process, no 80-page proposals. We talk, we agree on a small first project, and we build it.
A free 15-minute call. You tell us what's eating your HVAC week. We tell you honestly whether AI is the right answer.
Day 1 · free
If there's a fit, you get a one-page proposal: what we'll build, what it costs, when it's done. No deck, no upsell.
Days 2–3
You'll see progress every few days. We test it on your real data and walk you through it in plain English.
Days 4–12
We hand you the keys and stay close for 30 days while it gets real-world testing. Then you decide what's next.
Day 13 → onward
Pricing
You pay once, you own the tool, and we stay on for a month to make sure it runs the way you need it to.
Start small
from $1,500
Pick the one thing draining your week. We build a focused tool that handles it end-to-end.
Most owners start here
from $4,500
A connected set of tools — usually lead follow-up, a daily owner brief, and one back-office automation.
When you're ready
from $750/mo
We keep your tools running, fix anything that breaks, and add new automations as you grow.
Our promise: if the first build doesn't earn its keep within 90 days of going live, we refund the difference. No fine print.
Common questions
Yes. We build on top of the dispatch and CRM software you already run — ServiceTitan, Housecall Pro, Jobber, or whatever you use. The goal is to make your existing stack smarter, not replace it.
Yes. We train it on your definition of an emergency — no heat in winter, no cooling in a heat wave, a gas smell. True emergencies get routed to your on-call tech immediately; everything else is booked for the next available window.
Most first projects go live in one to two weeks. If you call us in spring, the after-hours catcher will be running well before your peak season hits.
We'll tell you. Honestly — plenty of our first calls end with us saying “you don't need AI for that, you need a better process” or “this is a $200 Zapier zap, not a $5k build.” We make our money on great fits, not by selling everyone an automation. The 15-minute call is free either way.
Every build has approval gates wherever the stakes are real — sending a customer message, processing a payment, booking a job. The tool drafts, you approve. For the first 30 days after launch we monitor it daily and fix anything that drifts. After that you can keep us on retainer or take it fully in-house — your call.
Book a free call
15 minutes. No deck, no pressure. We'll listen, ask the right questions, and tell you honestly whether AI can help — and what a first project would look like.
Or email Ricky directly at Ricky@turnkeyservices.com